Careers at Khalsa Aid International
We are always on the lookout for talented people to join our growing team.
Salary: Competitive market rate DOE
Hours: Full Time
Office Location: Taplow, Berkshire
Holiday: 25 Days + BH
Benefits: Workplace Pension Scheme
Apply by: 31st December 2023
Role Purpose: The Khalsa Aid International (KAI) Compliance Officer will be a committed leader at the helm of our Governance/Compliance Team. The compliance officer plays a pivotal role, ensuring that KAI adheres to external and statutory regulations, best practice and internal controls. The incumbent will work closely with a network of leaders to define and implement improvements to data quality processes and promote a strong governance and compliance culture. The Compliance Officer will be tasked with developing the organisation’s policies, creating metrics to help track compliance and conduct compliance audits. The Officer will also be responsible for studying regional laws where KAI operates globally and ensure that the organisation conducts its projects according to new regulations that arise.
- Responsible for compliance policies and protocols on behalf of the organisation.
- For data protection, responsible for information governance and data protection and ensuring related regulations are complied with.
- Provide specialist advice and recommendations across a range of legal, compliance and data protection topics.
- Develop and implement a risk register, risk management and compliance program to ensure the organisation operates in accordance with UK laws initially and then globally where the organisation operates.
- Undertake risk assessments and develop risk management solutions.
- Determine compliance metrics and establish a system for tracking them.
- Sign off on any marketing and advertising collateral to ensure it is compliant with regulatory requirements.
- Remain up to date on laws related to the organisation and review and update policies accordingly to ensure consistency with relevant legislation, best practice and donor requirements; establish a system of periodic review and revision of such policies.
- Perform compliance audits to determine whether established protocols are being followed and where they can be improved.
- Respond to any regulatory requests and ensure external regulatory reporting is accurate and done on time in accordance with regulations framework.
- Maintain up to date written documentation and policies related to the organisation’s core activities.
- Create compliance resource library for staff members to reference.
- Create and deliver training programmes for staff and other relevant members to understand key compliance requirements and changes as they arise.
- Help optimise processes, for example, automation of existing manual processes.
- Be a thought leader on KAI Governance and Business Code of Conduct and always act with integrity and due diligence on all matters.
- Continually looking for innovative ways to make improvements based on the latest trends and research in compliance.
- Effectively managing stakeholders and external providers on all compliance matters.
- Ensure regular reporting on the data, legal, regulatory and compliance risk framework.
- Have an excellent understanding of the legal and regulatory context that KAI operates in and provide support to prioritise and action key focus areas.
Skills & Experience Required
- 5+ years prior experience in risk management or compliance roles in the UK regulatory context, preferably in a charity or NGO.
- Qualification – legal qualification or comparable experience in relevant area of law- data protection, commercial and contract law.
- Demonstratable understanding of legal and regulatory context within with charities and KAI operate gained through experience in a similar environment.
- Good knowledge of Data Protection legislation, rules and best practice.
- Practical experience of data protection compliance in practice – subject access requests, impact assessments, data security and breach management.
- Superior attention to detail and able to quickly identify and correct risky practices.
- Strong communicator capable of expressing clearly whilst speaking and in writing.
- Strong collaboration skills and ability to be open to suggestions from team members.
- Exemplify strong knowledge of protocols and best practices.
- Excellent analytical skills with a proven ability to interpret complex documents and policies accurately and swiftly.
- Excellent organisational and time management skills.
- High degree of IT literacy, with good experience of using Microsoft Office (Word, Excel, Outlook, PowerPoint). Excellent document and formatting skills.
- Demonstrate a strong moral code and ethics.
- Strong stakeholder management skills
- Right to work in the UK
About Us: Khalsa Aid International is a UK-based humanitarian relief charity (Registered Charity Number: 1163294) providing support around the world to victims of natural and man-made disasters such as floods, earthquakes, famine, and war. We’re a truly global humanitarian organisation, working across geographies everyday with our people sharing a passion for making lives better. We offer an opportunity to make a difference in people’s lives by helping communities during the most testing of circumstances in their lives.
Our Culture: Our working culture is highly respectful, stimulating, and diverse; enabling bright, passionate people to do their best work. We offer challenging but realistic objectives, recognition for achievement and an opportunity to challenge the status quo. Our people are pragmatic, humane, work collaboratively and are excellent relationship builders.